Claims that end in a payslip, not a WhatsApp thread
An employee itemises what they spent and attaches the receipts. Managers see the whole claim before approving it. What finance approves is paid with the month's salary, in the same currency the person is paid in.
Claim EXP-0418
₹14,280
Where it goes next
Illustrative interface — figures are examples, not a customer’s data.
Benefits
Why claims stop going round in circles
Itemised, not a single number
A claim is a list: date, category, amount, note. The approver sees what the money went on rather than a total they have to take on trust.
Receipts where the policy wants them
Attach a photo or a PDF to any line. Categories that must have one say so, and the claim cannot be submitted without it. The ones that do not require a receipt do not nag.
Approvers see the whole claim
Every line, every receipt, who has already signed and what the person wrote, on the approval screen before the decision rather than after it.
A rejection is not a dead end
Rejected with a reason, the employee edits the claim and sends it again. It keeps its number and its history, so nobody files a second claim for the same hotel.
How it works
Set your categories
Travel, meals, internet, client entertainment — and which of them require a receipt.
The employee claims
From the app or the browser: lines, amounts, receipts, one submit.
It routes itself
Manager first where there is one, then finance. Somebody with no manager goes straight to the queue that can actually decide.
Finance pays it with payroll
Approved claims are picked up by the salary run and show as reimbursement on the payslip.
Capability
The parts most systems leave out
Reimbursed in the salary run
No separate payout to chase, and no claim counted twice: the payslip line and the expense record are the same record.
- Shows as reimbursement, not as taxable pay
- Settled on the run it was approved before
Company spend, and who paid for it
An office expense paid out of somebody’s own pocket can be marked to be reimbursed to them. That raises the claim and links the two.
- One record, two views
- Never double-counted in the books
An approval chain you can read
Who has it now, who has had it, and what they said. Visible to the person who claimed.
Exports that reconcile
Claim-level and line-level exports to Excel, and a journal export for the books you already keep.
Questions people ask
Read next
Put the next round of claims through the system
The trial includes expenses end to end: categories, receipts, approvals and the payroll settlement.